Association Management 

Acorn Properties Management Group is a full service Professional Management Firm whose sole focus is serving the homeowner through the Association Board of Directors. We have assembled a talented team of knowledgeable, experienced professionals who understand and are trained in Common Interest Developments. 

Our job is to relieve the Board of the day-to-day operations of an Association. We will oversee all contractors. We supply monthly and yearly financials and help direct your meetings to a productive conclusion. We work in concert with your Association attorney, accountant and other professionals to supply your Association with the best possible service. 

Our firm, as members of the prestigious national Community Associations Institute will provide your Association with the best possible management. 

Our service extends to several areas of Common Interest Management. Our goal is to PROTECT, MAINTAIN and ENHANCE your investment. We are a licensed company with a licensed staff. Our geographical service area includes Oak Harbor, Coupeville, Freeland, Anacortes, Mt. Vernon and Burlington, Washington. We can reach any of these areas within minutes. 

We assist the association board of directors with professional guidance in conjunction with Washington State legal requirements set forth in the Condominium Act, Non-Profit Corporation laws, your association's Declaration and your By-Laws.

Acorn Properties Management Group will be available to the Association Board via phone or via email on an ongoing basis. 

Association Management Services

Monthly Assessment Accounting:

  • Receive monthly assessments payments

  • Receive monthly assessments payments

  • Post monthly homeowner assessments to the appropriate ledger

  • Deposit monthly assessments payments into operating account

  • Track and mail statements to members who have haven't paid by the 15th
     

Payables pay received invoices on a weekly basis:

  • Receive and review vendor invoices, obtain Board authorization for out-of-ordinary invoices

  • Post vendor invoices to ledgerReceive credit card receipts from Board members and collate to invoices

  • Print Association vendor invoice checks, obtain authorized signatures

  • Mail checks to vendors

  • Write check from Operating Account to Reserve Account per budget 

 

Water Billing (If Applies):

  • Receive water bills from the local City (PUD) for members with common area irrigation

  • Log individual member's water bill information on spreadsheet

  • Breakout member portion of invoice versus Association portion of billing.

  • Send invoice to each affected member indicating amount due during billing period

  • Receive PUD payments from members and post to ledger

  • Deposit PUD payments from members in to operating account

  • Send reminder letters to members who have not paid their PUD assessment within 15 days of billing 

 

Supply to the board monthly financial Information (based on the accrual accounting):

  • Compile Balance Sheet

  • Compile Revenue and Expense (or Budget Comparison) data

  • Print check register

  • Compile member Balance Report

  • Prepare financial charts to assist the Board with financial interpretation

  • Supply ACH and other financial documents 

Supply information/data for monthly Board of Director meetings:

  • Mail or e-mail notices to all members (including agenda documents and prior meeting minutes)

  • Prepare Board Of Director meeting packets

  • Association Manager will attend quarterly Board meeting 

 

Additional items supplied or performed by the Acorn Properties Management Group:

  • Complete resale certificates per RCW 64.34 and NWMLS Form 27 consisting of four detailed pages including all Association financial information, CC&R's, By-laws, Resolutions and Rules and Regulations etc. for the seller's signature (must be completed for all unit sales). A completed Form 27 and associated documents consist of hundreds of pages and accurate up to the last month.

  • Prepare new owner welcome packets and mail

  • Compile insurance renewal information

  • Compliance with Housing for Older Persons Requirements (if applicable)

  • Coordinate window washing

  • Prepare preliminary budget information for Board consideration

  • Reconcile Association bank accounts monthly and oversee ACH banking 

  • Reply to member phone calls as required

  • Preparation of data for the annual audit and submit to accountant

  • Preparation of annual corporation license renewal

  • Confer with the Board of Directors concerning the creation of Resolutions, Rules and Regulations, draft documents.

  • Advise the Board concerning Association and Corporate RCW Codes which may apply from time to time