Monthly Assessment Accounting:

  • Receive monthly assessments payments

  • Post monthly homeowner assessments to the appropriate ledger

  • Deposit monthly assessments payments into operating account

  • Track and mail statements to members who have haven't paid by the 15th 

 

 

Payables pay received invoices on a weekly basis:

  • Receive and review vendor invoices, obtain Board authorization for out-of-ordinary invoices

  • Post vendor invoices to ledgerReceive credit card receipts from Board members and collate to invoices

  • Print Association vendor invoice checks, obtain authorized signatures

  • Mail checks to vendors

  • Write check from Operating Account to Reserve Account per budget 

 

 

Water Billing (If Applies):

  • Receive water bills from the local City (PUD) for members with common area irrigation

  • Log individual member's water bill information on spreadsheet

  • Breakout member portion of invoice versus Association portion of billing.

  • Send invoice to each affected member indicating amount due during billing period

  • Receive PUD payments from members and post to ledger

  • Deposit PUD payments from members in to operating account

  • Send reminder letters to members who have not paid their PUD assessment within 15 days of billing 

 

 

Supply to the board monthly financial Information (based on the accrual accounting):

  • Compile Balance Sheet

  • Compile Revenue and Expense (or Budget Comparison) data

  • Print check register

  • Compile member Balance Report

  • Prepare financial charts to assist the Board with financial interpretation

  • Supply ACH and other financial documents 

 

 

Supply information/data for monthly Board of Director meetings:

  • Mail or e-mail notices to all members (including agenda documents and prior meeting minutes)

  • Prepare Board Of Director meeting packets

  • Association Manager will attend quarterly Board meeting 

 

 

Additional items supplied or performed by the Acorn Properties Management Group:

  • Complete resale certificates per RCW 64.34 and NWMLS Form 27 consisting of four detailed pages including all Association financial information, CC&R's, By-laws, Resolutions and Rules and Regulations etc. for the seller's signature (must be completed for all unit sales). A completed Form 27 and associated documents consist of hundreds of pages and accurate up to the last month.

  • Prepare new owner welcome packets and mail

  • Compile insurance renewal information

  • Compliance with Housing for Older Persons Requirements (if applicable)

  • Coordinate window washing

  • Prepare preliminary budget information for Board consideration

  • Reconcile Association bank accounts monthly and oversee ACH banking 

  • Reply to member phone calls as required

  • Preparation of data for the annual audit and submit to accountant

  • Preparation of annual corporation license renewal

  • Confer with the Board of Directors concerning the creation of Resolutions, Rules and Regulations, draft documents.

  • Advise the Board concerning Association and Corporate RCW Codes which may apply from time to time

Association Management Services