Monthly Assessment Accounting:
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Receive monthly assessments payments
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Post monthly homeowner assessments to the appropriate ledger
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Deposit monthly assessments payments into operating account
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Track and mail statements to members who have haven't paid by the 15th
Payables pay received invoices on a weekly basis:
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Receive and review vendor invoices, obtain Board authorization for out-of-ordinary invoices
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Post vendor invoices to ledgerReceive credit card receipts from Board members and collate to invoices
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Print Association vendor invoice checks, obtain authorized signatures
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Mail checks to vendors
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Write check from Operating Account to Reserve Account per budget
Water Billing (If Applies):
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Receive water bills from the local City (PUD) for members with common area irrigation
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Log individual member's water bill information on spreadsheet
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Breakout member portion of invoice versus Association portion of billing.
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Send invoice to each affected member indicating amount due during billing period
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Receive PUD payments from members and post to ledger
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Deposit PUD payments from members in to operating account
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Send reminder letters to members who have not paid their PUD assessment within 15 days of billing
Supply to the board monthly financial Information (based on the accrual accounting):
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Compile Balance Sheet
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Compile Revenue and Expense (or Budget Comparison) data
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Print check register
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Compile member Balance Report
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Prepare financial charts to assist the Board with financial interpretation
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Supply ACH and other financial documents
Supply information/data for monthly Board of Director meetings:
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Mail or e-mail notices to all members (including agenda documents and prior meeting minutes)
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Prepare Board Of Director meeting packets
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Association Manager will attend quarterly Board meeting
Additional items supplied or performed by the Acorn Properties Management Group:
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Complete resale certificates per RCW 64.34 and NWMLS Form 27 consisting of four detailed pages including all Association financial information, CC&R's, By-laws, Resolutions and Rules and Regulations etc. for the seller's signature (must be completed for all unit sales). A completed Form 27 and associated documents consist of hundreds of pages and accurate up to the last month.
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Prepare new owner welcome packets and mail
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Compile insurance renewal information
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Compliance with Housing for Older Persons Requirements (if applicable)
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Coordinate window washing
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Prepare preliminary budget information for Board consideration
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Reconcile Association bank accounts monthly and oversee ACH banking
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Reply to member phone calls as required
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Preparation of data for the annual audit and submit to accountant
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Preparation of annual corporation license renewal
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Confer with the Board of Directors concerning the creation of Resolutions, Rules and Regulations, draft documents.
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Advise the Board concerning Association and Corporate RCW Codes which may apply from time to time